EMR are medical records pertaining to the health status of employees. These records need to be maintained in separate files from personnel records. EMR should include a written exposure determination, HBV offering (or declination), documentation of any significant exposures and all post exposure medical care, including, but not limited to: prescriptions, medical opinions, doctor’s orders, lab tests (results), as they relate to job-related illnesses or injuries that require care. Employers do not need to document minor illnesses or injuries unless the employee received medical attention (outside your facility).
Employee medical records must be maintained for the duration of the employee’s employment plus a period of 30 years (no typo). Selling your practice? Either provide the OSHA records to the new owner of the practice or surrender them to NIOSH.
While EMR (OSHA Medical Records) are not subject to HIPAA employers are required under OSHA to ensure the records are secured and held in confidence. Employees have an expectation of privacy regarding their health status. These records need to be under lock and key with limited access to those files.
That’s it for today. Stay tuned for additional posts on Infection Control. Be sure to share this with your friends and colleagues on Facebook, LinkedIn, Google+ or by e-mail.
We’ll talk again soon!
– Tink (a.k.a. the “Toothcop”)