Affordable Care Act for Dentists (part 1)- Deadline

The Affordable Care Act (ACA) was signed in to law March 23, 2010. Everyone is still sorting through the possible impacts and regulations that affect the Dental Office.

Priority number 1: Send out the "New Health Insurance Marketplace Coverage Options and your Health Coverage" Notice


Deadline: October 1, 2013


You are required to offer a special notice to ALL of your employees- REGARDLESS of whether you offer health insurance or not. You MUST give one of the notices below to your staff members. (see documents below)

With respect to employees who are current employees before October 1, 2013, employers are required to provide the notice not later than October 1, 2013. The notice is required to be provided automatically, free of charge.

The notice must be provided in writing in a manner calculated to be understood by the average employee. It may be provided by first-class mail. Alternatively, it may be provided electronically if the requirements of the Department of Labor’s electronic disclosure safe harbor at 29 CFR 2520.104b-1(c) are met.


Priority Number 2: Implement New Procedures for New Hire paperwork

Deadline: October 1, 2013

Employers are required to provide the notice to each new employee at the time of hiring beginning October 1, 2013.  For 2014, the Department will consider a notice to be provided at the time of hiring if the notice is provided within 14 days of an employee’s start date.

Add this Notice to your New Hire Checklist and Paperwork.


Sample Documents: 

These are the sample documents provided by the government. Your plan provider should send you customized documents if you offer Health Care Coverage. If not, contact them for the documents or use these. The second page must be customized. They are in Word Format so you can customize and print them.

If you DO NOT offer Health Insurance Coverage Use these Documents:

English Version

Spanish Version


If you OFFER Health Insurance Coverage to some or all employees, Use these Documents:

English Version 

Spanish Version



FAQ on Notice of Coverage Options

Q: Can an employer be fined for failing to provide employees with notice about the Affordable Care Act's new Health Insurance Marketplace?

A: No. If your company is covered by the Fair Labor Standards Act, it should provide a written notice to its employees about the Health Insurance Marketplace by October 1, 2013, but there is no fine or penalty under the law for failing to provide the notice.

The notice should inform employees:

  • About the Health Insurance Marketplace;
  • That, depending on their income and what coverage may be offered by the employer, they may be able to get lower cost private insurance in the Marketplace; and
  • That if they buy insurance through the Marketplace, they may lose the employer contribution (if any) to their health benefits